Welcome We are pleased that you have chosen to volunteer your time and. talents at the Kansas Audio Reader Network Audio Reader s success. depends on the hard work dedication and talent of our volunteers. Please read this guide carefully and completely especially if you are new to. Audio Reader This handbook will help you understand your role at Audio. Reader guide you through the different volunteer assignments and help you. with broadcasting techniques We hope it will make you more confident as. an Audio Reader volunteer and enhance your experience with us. Table of Contents,What Is Audio Reader 4,The History of Audio Reader 4. Who Are Our Listeners 5,Who Are Our Volunteers 6,Facilities Information 7. Scheduling Studio Time 8,Absence Policy 9,Leave of Absence 10. Holidays 10,What Will I Read 11,Time Commitment 11. Volunteer Job Descriptions 11 20,Radio Reading 11,Telephone Reader 15. Special Requests 16,Audio Description 18,Sensory Garden 18. For Your Ears Only 20,Reading Techniques 20,Feedback and Evaluations 28. Final Note 29,What is Audio Reader, Audio Reader is a closed circuit radio station serving the blind and print. disabled of Kansas and western Missouri This includes people not only. with visual disabilities but other conditions that prevent them from reading. normal printed materials We broadcast 24 hours a day 7 days a week over. sub carriers of Kansas Public Radio stations Our listeners receive this. signal free of charge via a special radio given to them when they become. subscribers to the Audio Reader service We can also be heard on the SAP. channel of Smoky Hills Public Television stations, In addition to the radio Audio Reader has a dial in newspaper service called. Lions Telephone Reader Telephone Reader allows listeners to hear. recordings of the Kansas City Star Topeka Capital Journal and other. publications on demand Listeners receive a local phone number or toll free. number to access these recordings, Audio Reader also provides special request recordings live audio. description of theatre performances in the Lawrence Kansas City and. Topeka areas and a sensory garden designed to appeal to the visually. impaired You ll find job descriptions for the volunteers who give their time. to each of these services later in the handbook,The History of Audio Reader. Audio Reader s rich history began several decades ago with Lawrence. philanthropist Petey Cerf With a goal of making printed materials available. to the visually impaired Petey decided to support a radio reading service in. Lawrence similar to one in Minnesota She approached the University of. Kansas for funding And on October 11 1971 Audio Reader became the. second reading service of its kind to hit the airwaves. We began with just 80 hours of programming each week and about 250. listeners In 1985 we started broadcasting 24 hours a day 7 days a week. Audio Reader now serves about 6 000 listeners In addition we ve. expanded our services to offer a dial in newspaper service special request. recordings live audio description of theatre performances and a sensory. Audio Reader didn t always broadcast from the Baehr house on KU s. campus We started in 450 square feet of space in the Sudler House just. south of our current location In 1976 we moved into a mobile home and a. larger space in Sudler In 1987 renovations began on the Phi Kappa Tau. fraternity house which had been used for storage throughout the 1970 s and. 80 s Audio Reader started broadcasting from its new and improved home. in 1988 The Baehr Audio Reader Center is named for two of its major. donors Dolpha and Louis Baehr Dolpha was an Audio Reader listener. A new addition for Kansas Public Radio which carries Audio Reader on its. sub carrier was completed in September 2003,Who Are Audio Reader s Listeners. Anyone who is unable to read normal printed materials qualifies to become. an Audio Reader listener Subscribers fill out a short application form for. the services they re interested in A medical professional certifies their. disability, Our listeners range in age from 10 to over 100 years old While most are. totally blind many others have less severe visual impairments like macular. degeneration or are disabled by disease quadriplegia or other conditions. such as Dyslexia that prevent them from being able to read printed text. We ve even had a listener with an allergy to printer s ink. Our radio listeners are the largest group Most range in age from 60 to 90. Many suffer from Macular Degeneration an age related eye disorder They. are new to the blind community do not read Braille and may be. uncomfortable with the technology advances that benefit younger members. of the community These listeners like the simplicity of the Audio Reader. radio which has one knob on the front to turn it on and off and adjust the. Every other month radio service listeners receive a program guide in either. large print or Braille This guide lists a daily schedule of programs and. readers Feel free to ask for an Audio Reader Program Guide any time to. familiarize yourself with the material we provide, Lions Telephone Reader listeners tend to be younger more comfortable with. using technology and prefer access to a wide range of unabridged. information at their fingertips Telephone Reader listeners often use Braille. and have other enabling technology in the home They also have very. specific ideas of what material they want to hear There is overlap between. the two groups Telephone Reader listeners are equipped with a menu. telling them where to find each publication and its various sections. Listeners can also access Audio Reader recordings via the internet Some of. these listeners live as far away as California New York even the United. Kingdom Japan and South Africa, In addition any listener is encouraged to send in special request materials. These can include anything from newspapers and magazines to books. instruction manuals or newsletters Many of our listeners send in requests. Audio Reader s Volunteers,Nearly 300 volunteers provide the. backbone for the Kansas Audio Reader,Network Our youngest started reading at. age 11 our oldest is more than 90 years,old They include teachers doctors. lawyers business owners ministers homemakers retirees students and. more We have volunteers who live in Lawrence Kansas City Topeka. even Paola Ottawa Tonganoxie Tecumseh and Wamego Some read from. home but most come to the Audio Reader studios We also have a. contingent of volunteers in Pittsburg Kansas who read regional newspapers. from studios at KRPS Most Audio Reader volunteers have no professional. broadcasting experience but each must pass a difficult audition to become a. reader Some volunteer their time once a week others several times a week. or even every day Regardless of their time commitment their dedication to. helping Audio Reader bring the printed word to life for the blind and print. disabled of Kansas and western Missouri is unbeatable. Our Facilities, We want you to feel at home as an Audio Reader volunteer Each volunteer. will have an orientation session including a tour of Audio Reader and. Kansas Public Radio facilities Here are some of the things you need to. know as an Audio Reader volunteer,Each Audio Reader volunteer will be issued a. window decal that allows them to park anywhere in,the lot immediately outside Audio Reader Please. place this decal in the rear window of your vehicle. Because Audio Reader s parking lot is a Red, Zone anyone without this decal or a valid permit from the KU Parking. Department can be ticketed Please avoid parking in the fire lane anywhere. along the driveway leading to Audio Reader as this will result in a ticket If. you arrive and there is no place to park please alert a staff member so we. can move our own vehicles to another lot, There are unisex restrooms on the first floor to the west of the stairs and on. the second floor near the banister, There is a water cooler on the first floor outside the on air studio and a. drinking fountain upstairs across from the Roundtable Room You will also. find coffee in the living room downstairs and in the volunteer area upstairs. There is a pop machine located in the kitchen,Other Supplies. You will find cough drops in the Roundtables and in the volunteer area. upstairs There will be Kleenex in each studio as well Cups for coffee and. water are located near the coffee pot or drinking fountain If you discover. anything in short supply please let a staff member know. In addition there are Dictionaries in the downstairs Roundtable and outside. the Coordinator of Volunteers office You ll also find Associated Press and. regional pronunciation guides there and in the Roundtables You can go to. the Wolfner Library s You Say It How website at, www sos mo gov wolfner SayHow for audio pronunciations of the names. of lesser known and contemporary public figures Merriam Webster s. online dictionary www m w com also provides audio pronunciations. Audio Reader is a smoke free facility,Housekeeping. When you leave your studio please be courteous and remove any food. papers wrappers cups or other trash There are trash cans in each studio. and recycling bins in the Roundtables and volunteer area for your use. Scheduling Studio Time, Audio Reader has 7 recording studios available plus a Telephone Reader. headset available in the upstairs Roundtable room most mornings When. you begin your volunteer assignment you will schedule a day and time for. recording If you need to add change or delete time from the recording. schedule please contact the Coordinator of Volunteers at 864 4604 You. can check for available times online at www reader ku edu studios before. If you are unable to schedule a consistent recording time we ask that you. contact the Coordinator of Volunteers on a weekly basis to schedule your. time for that week Priority will be given to readers with scheduled time If. you come without scheduling please check with the Coordinator of. Volunteers or another staff member to be sure open studios have not been. reserved by another volunteer,Audio Reader Absence Policy. Our listeners rely heavily on you to bring them the news and information. from their communities the nation and the world For many your recording. will be the one bright spot in their day, Audio Reader is also a unique volunteer experience in that you are solely. responsible for getting your assignment read At least one of our listeners is. waiting for you specifically to complete that assignment That said it is. imperative to let an Audio Reader staff member know as far in advance as. possible when you are unable to complete your assignment In addition we. encourage you to make up missed time by filling in as a substitute prior to. your departure or upon your return, The best people to contact about an absence are Jennifer Nigro Coordinator. of Volunteers at 864 4604 or jnigro ku edu and George McCoy. Telephone Reader Supervisor at 864 4612 or gmccoy ku edu However if. either Jennifer or George are unavailable it is wise to follow up with another. staff member The sooner you let us know you will be away the better. chance we have of finding someone to substitute for you This keeps both us. and our listeners happy, If you fail to call repeatedly before an absence there will be consequences. The first no call no show in a six month period will result in a verbal. warning The second will lead to a written warning and you will be placed. on probation for the remainder of that six month period If you fail to make. us aware of an absence three times in a six month period we will be forced. to remove you from your weekly reading assignment and place you on a sub. list If after a six month period there are no other attendance issues and you. feel you are able to re commit to a weekly assignment you may be allowed. to return on a probationary basis, This policy sounds strict and it is We want you to understand how much. our listeners rely on you We also want to make it clear that as long as you. communicate with us we won t have to put this policy into effect. Vacations and Leaves of Absence, From time to time a volunteer may need to miss several weeks in a row. This can be for a variety of reasons including a medical condition family. emergency changes in job or school related activities or travel If you. determine you need to take a leave of absence please notify the Coordinator. of Volunteers as soon as possible If you can please let us know. approximately how long you will be away This will determine whether we. use a substitute reader for your broadcast or assign a new reader to it. Audio Reader is open on all holidays from 7 30 a m to Noon If you record. a program that cannot be recorded ahead of time you will need to come in. during those hours or arrange with the Coordinator of Volunteers for a. substitute TELEPHONE READERS BREAKFAST TABLE TIMES. READERS AND OTHERS WHO RECORD SAME DAY,BROADCASTS ARE EXPECTED TO READ UNLESS THEY HAVE. MADE OTHER ARRANGEMENTS WITH THE COORDINATOR OF, VOLUNTEERS Because there is less time available for volunteers to. complete their assignments we ask book readers and anyone else who can. record ahead to make up their time on another day This ensures readers. who have broadcasts airing on the holiday can get a studio when they need. it If you are willing to read as a substitute on holidays please let the. Coordinator of Volunteers know,What Will I Read, Reading assignments are made based on several factors When making an. assignment the Coordinator of Volunteers will consider the needs of the. program along with the reader s abilities schedule and interests You may. not get your dream assignment right off the bat But after an initial period. of 6 months barring any circumstances that might lead to an earlier switch. you can let the Coordinator of Volunteers know if you d like to try. something new Keep in mind though we may not be able to change your. assignment until something different opens up and we get someone else to. read your old one,Time Commitment, Because of the time involved in auditioning orienting and training new. volunteers as well as consistency for our listeners we ask that you commit. to reading to Audio Reader for a minimum period of 6 months Most. reading assignments are done once a week and take approximately two hours. to complete,Job Descriptions,Radio Reading,Responsibilities. 1 Accept a weekly volunteer assignment of approximately two hours in. 2 Complete your assigned program within a half hour of its air time or. within a half hour of closing time the day of or before its air time. 3 Read all materials as they are written without censoring or. editorializing, 4 Select reading materials with the listener in mind do not gravitate. toward your own opinions and viewpoints, 5 Keep up with names and topics in the news If you are unsure of a. pronunciation look it up or ask a staff member, 6 Be courteous of others help keep our recording studios clean by. throwing away trash recycling used reading materials and returning. other supplies to their appropriate places,Using the Digital Recording System. 1 Gather your reading materials including your opening closing card. and your program information sheet blue sheet for book readers. green for newspapers and periodicals Find an empty studio. 2 Seat yourself in front of the microphone with your mouth about a. hand s length away from the mic, 3 If your computer screen is black move the mouse to bring up the. recording screen, 4 The recording screen will have a multi colored box at the top as well. as boxes indicating functions for things such as load play record etc. 5 Start by pressing the LOAD key on the keypad This will generate a. code number in the Audio Status File area and highlight the record. button Write the code number on your recording sheet. 6 Under the code area you will see Current Position Time Left and. Max Time When you start recording the Current Position time. will start counting up That s the number you want to watch. 7 To start recording press the red RECORD key Read your opening. statement then continue with your reading material until you have. finished your broadcast, 8 If you need to take a break to sneeze get a drink or rearrange your. materials just press the yellow PAUSE button This stops the. recording process until you press PAUSE again, 9 When you have completed your reading press the STOP button. Write down your final time on your recording sheet. 10 Press SAVE Wait for the save box to disappear,11 Press DONE. 12 Turn your blue or green sheet into the blue letter bin on the file. cabinet in the Coordinator of Volunteers office,To correct Mistakes. 1 Press the yellow PAUSE button to stop the recording process. 2 Hit LAST 5 to go back 5 seconds Then hit the green PLAY button. to play that portion of your broadcast, 3 If you need to correct something within those last 5 seconds hit. LAST 5 then hit PAUSE just before your mistake Then hit. RECORD and continue reading, 4 If your mistake is more than 5 seconds back hit LAST 5 to go back. the first 5 seconds then BACK 5 as many times as necessary to get to. your mistake Press PLAY to listen then PAUSE just before your. mistake Press RECORD to continue reading,Broadcast Formats. Books and Other Pre Recorded Publications, Each broadcast has basically the same format You will begin by reading an. opening statement which introduces you the publication you are reading and. its date Once you have recorded your opening statement you will begin. reading from the publication When you have come close to the time. allowed see your intro card for that information you will record your. closing statement, When recording a book this format is slightly different After reading your. opening statement you will do one of two things If it is your first. broadcast you will record the book jacket information before beginning the. book You do not need to read copyright table of contents or dedication. On subsequent broadcasts you will write a short synopsis of what you just. read and record that after your opening statement You can write your. synopsis in a notepad provided by Audio Reader The summary establishes. the context from where your reading will continue and or highlight any. important events that transpired in the previous broadcast. When book reading it is helpful to keep track of where each broadcast. begins and ends Also keep your summaries until the entire book is. complete just in case a broadcast gets lost or a studio has technical. difficulties, On the last broadcast of your book write END or CONCLUSION by the. broadcast number on your blue sheet This broadcast should run between 53. and 59 minutes But if your time is less than that we ask that you fill out. the rest of the broadcast by reading material related to the book author. interviews book reviews related material or part of another book by the. same author The internet can be a great source but if you have trouble as. the Coordinator of Volunteers or Program Manager for help. If in the course of your reading you run across any offensive material DO. NOT CENSOR IT Instead write DISCLAIMER at the top of your blue. sheet so we can add a disclaimer before it airs Offensive material can. include excessive profanity or explicit sexual scenes or graphic violence If. in doubt ask,Live Broadcasts, 1 Arrive on time It s best to arrive at least 15 20 minutes before air. time You MUST be in place no less than 5 minutes before your. broadcast begins, 2 Prepare your material A staff member will cut the edges of your. newspaper for you and continuation pages placed directly behind the. first part of the article, 3 Get your water or coffee before you go on the air and set it in a safe. place If your throat becomes dry during a broadcast turn away from. the microphone when you take a drink, 4 Arrange your newspaper on the table and position your microphone. correctly Wear headphones when available, 5 Never editorialize You may make appropriate transitional remarks. but do not comment or use the tone of your voice to indicate your. personal views, 6 Make your reading style appropriate to the material but don t be. overly dramatic, 7 When reading obituaries give the name of the deceased their age. city or town and the date of their death If they passed away in. another locale you may list a local connection Save your obituaries. so listeners can call for more information,8 Be sure to identify editorials. 9 Do not spend more than 5 minutes on a single article Let the listener. know there is more to the story but you are moving on. 10 Avoid rustling the pages of the newspaper, 11 If you read with a partner you may quietly leave the room to get a. drink or use the restroom during a broadcast, 12 Both microphones are always on so leave the room if you need to. cough or sneeze If you have a sudden coughing fit or lose your voice. while reading your partner will take over until you recover. 13 Avoid repeating articles your partner has read, 14 Repeat the title and author of each article when you introduce each. article and when you finish it,Telephone Reader,Responsibilities. 1 Complete a weekly reading assignment of about an hour and a half. each week This can be done at the Audio Reader studios or from. 2 Complete recordings by 10 a m for Kansas City Star recordings or. Noon for Topeka Capital Journal recordings on your assigned day. Other publications such as newsletters TV Guide Dos Mundos. Parade USA Weekend and Star Magazine have more flexible. Recording Guidelines, 1 Be sure to read your Category Sheet the info sheet on the section you. are reading thoroughly This sheet will tell you where to begin what. to read and what not to read, 2 Before recording each article write the corresponding number next to. each headline Avoid pre numbering each article, 3 Turn on the Telephone Reader system by pressing the On Off. 4 Once in the system follow the verbal prompts and press the number. on your keypad to select the publication you wish to record The. prompt will then tell you to press any key to begin the record.
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